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RapidFile Document Management System



The RapidFile Document Management System empowers you to efficiently handle the endless flow of documents involved with property management. This option uses the power and reliability of barcodes to turn everything from a vendor’s invoice to a resident’s lease into an electronic record that can be easily accessed. The RapidFile system even automates creating report packages to include copies of paid invoices and bank statements. This online property management software is a proven workhorse that provides tremendous value by making document management fast and efficient.

Key Features

Scan large batches of barcoded documents for quick and easy imaging and filing, saving tremendous time

Retrieve scanned documents from any device with access to MDS Explorer, providing valuable convenience

Retain and easily produce supporting documentation for Individual Apartment Improvement (IAI) rent increases as efficiently as possible

Pre-print barcodes on documents generated from MDS Explorer, making electronic filing effortless

Email scanned items directly from the user interface

Include scanned documents in monthly report packages with minimal effort

“We have worked with MDS for many years and recently added the document invoice scanning through their Rapid File image system, which has benefited our clients and saved us time and expense.  We have found them to be flexible and adaptable to our needs which is of great benefit in the NYC property management industry.”

Michael Rothschild
A.J. Clarke Real Estate Corp.
New York, NY

Check Scanning


The Virtual Lockbox System reduces the labor associated with accounts receivable processing while increasing overall accuracy for property managers dealing with high volumes of checks and bank accounts.

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